The Constitution of the European Go Federation
as accepted at the Annual General Meeting, Berlin Strausberg, 4th August 2000.
4 Admission to membership and observer status
5 Termination of membership
6 Annual General Meeting
7 Special General meeting
The Federation shall be called the European Go Federation
The purpose of the EGF is to encourage, regulate, co-ordinate,
and disseminate the playing of Go in Europe. The EGF is a non-profit
organization, has no political purpose, and is interested only in the promotion
In accordance with this purpose, the specific objects shall be
- To establish guidelines for tournaments and championships.
- To establish guidelines on gradings and rankings of players in Europe
- To ensure that a European Championship is organised each year
- To represent the interests of European Go both inside and outside of
- To take such other action as may be expedient to further the main purpose
of the EGF.
Membership of the EGF shall be open to the National Go
Organization of every internationally recognised European country. Exceptions to
the geographical aspect of this rule may be made by the Annual General Meeting
(AGM). If a country is a federal state, and this federal state has an overall Go
organization, then only this overall Go organization can become a member of the
EGF. There can only by one member organization from any one country. Any
disputes concerning membership must be referred to the Annual General Meeting.
- Any Go organization in a country that does not already have a member
organization of the EGF may be admitted to Observer status of the EGF by the
executive committee, provided this organization meets the conditions as
mentioned in article 3.
- An Observer may later apply for membership. The executive committee will
propose admission of this organization to the AGM, but only if this
organization has regulations, which provide:
- Clear rules about that country's representation in the international
tournaments where player selection is needed;
- Admission on reasonable terms of every player wanting to join the
(proposed) member, even if they may already be a member of another go
- A procedure for handling internal conflicts;
- The possibility of appeal to the EGF Appeals Commission at a commission
of the EGF, if the problem cannot be solved in a proper way.
- For admission, a decision by a simple majority within the AGM is
A resignation from the EGF must be sent in writing to the
Secretary. Any outstanding debts must be paid in full before this can take
effect. Until they are, the relevant organization shall be termed "in default"
and can not be readmitted until past debts are cleared. Any organization which
has not paid its membership fee for three years must be referred to the AGM
which by a two-thirds majority shall decide whether it should be considered "in
default". If a member nation has harmed the reputation or the interests of the
EGF, or has broken the discipline or fairness necessary for the correct working
of the EGF, or has permitted this to happen, it can be referred to the AGM,
which by a two-thirds majority vote can expel it or take other appropriate
If a member does not meet the conditions as mentioned in
article 4.2 anymore, it could be considered as breaking the discipline or
fairness necessary for the correct working of the EGF. Appropriate action may be
suspension of membership, with appropriate loss of membership rights, until an
AGM or special general meeting reinstates that member.
- An Annual General Meeting (AGM) shall take place during the
European Go Congress. If such a Congress does not take place, then the
Committee will determine a date and location for that year's AGM.
- The AGM is the highest authority of the EGF. The business of the meeting
will be carried out in English. It elects the committee and decides which
member nations should organise future Go Congresses, and makes any other
appointments. Only the General Meeting can make additions, deletions, and
amendments to the Constitution.
- At the General Meeting, every member nation may have up to two delegates
but shall have only one vote. Every delegate shall be a member of the Go
organization that he is representing, and nobody shall represent more than one
Go organization. Every delegate must have written authority from the Go
organization that he/she represents or be able to otherwise satisfy the
officers that he/she is the appointed delegate.
- The dissolution of the EGF may decided upon at the general meeting or at a
meeting called expressly for this purpose provided that two-thirds of the
Federations in good standing are present. A majority of three quarters of
those present is required to approve the dissolution.
- At the General Meeting only those proposals included on the agenda may be
Within the item "Any other business" no voting shall take place
on matters which would substantially affect the EGF. Decisions on whether such
a vote would be permissible require the assent of all those members present
and eligible to vote.
- The Agenda should include the following items:-
Any item proposed by a member Federation and
received by the secretary at least two months before the AGM must be put on
the Agenda. If such an item is related to another item, they may be combined.
- Acceptance of previous year's minutes
- Admission of new member nations
- Reports of the President, Secretary, Treasurer
- Report of the Auditors
- Reports of chairmen of existing Commissions
- Election of officers and auditors.
- Creation of any new Commissions
- Siting of future Congresses
- Items requested by member Federations (cf. below)
- Any other business
- The election of officers shall be by secret ballot if there is more than
one nomination for any officer. One ballot per election will be given to each
national delegation, stamped with the EGF seal. If there are more than two
nominations for an officer's post and no single delegate receives an absolute
majority on the first round, the nominee who received the fewest votes will
drop out and the vote will be taken with the remaining nominees. The same
procedure is then repeated.
Nominations for office must be circulated by
the Secretary together with the Agenda. Nominees must be proposed by at least
one member Federation in good standing, seconded by two more member
Federations and must confirm to the Executive their willingness to occupy the
post for which they are proposed; nominations must reach the Secretary at least
two months before the AGM.
- Only member nations with delegates present at the meeting may vote,
although written `position papers' may be accepted. Only member organizations
which are fully paid up may vote, although observers, organizations not fully
paid up and individuals (the latter at the discretion of the President) may
offer their comments.
- Normal business of the meeting will be carried by majority of votes
(Abstentions not being counted as votes). In the case of a tie, if the
business concerned is old, then the motion has been defeated. If the motion
concerns new business, then the President casts the deciding vote.
- Any proposed change to the Constitution must be
circulated to member Federations at least 6 months in advance of the meeting
at which it will come to a vote.
Voting on such changes may only take place at a meeting where
at least two-thirds of the Federations in good standing are represented. In
order to be accepted, the changes must be approved by a three-quarters
majority at this meeting. Abstentions are counted as votes against.
- Matters discussed at General Meetings are only secret if specifically so
At the request of either the executive or five member
Federations in good standing, a special general meeting may be called. Such a
call must be directed to the Secretary who is then responsible for establishing
a place and a time for the meeting in consultation with any Federations desiring
the meeting. The announcement of the meeting together with its agenda must be
circulated to the Federations not later than one month after receiving the call
and at least two months before the meeting is to take place.
In the case of a
Special General Meeting, voting by mail will be permitted. Also, at the request
of those calling for the Special General Meeting, voting by mail can replace
this meeting. Ballots received by mail must be duly certified that they come
from the named Federation. As postal votes are allowed, a majority of two-thirds
of all eligible Federations is required for assent to a motion.
meeting involves a change of the Constitution, then the rules of Section 6.10
The Officers of the EGF shall be at a minimum: President,
Treasurer, and Secretary. Further officers may be added to the executive at the
discretion of the General Meeting. There shall also be two auditors.
- The President represents the EGF in all official capacities and chairs the
- The Treasurer collects subscriptions from member nations and keeps and
collates records of expenditures and receipts. He will maintain a financial
year which will end so as to leave sufficient time to prepare a report which
must be submitted to the auditors in time for them to check the financial
reports before the AGM. These reports will also be circulated to the
Federations with the agenda for the AGM
- The Secretary deals with all written business for the EGF. Where
appropriate, he will receive and retain copies of the President's and
Treasurer's correspondence which he will file together with copies of his own
letters in the archives. Access to internal correspondence of the Committee
may, at the discretion of the Committee, be restricted.
It is his
responsibility, in consultation with the organisers of the Congress, to fix a
date for the Annual General Meeting.
He shall circulate the agenda for the
General Meeting including times and dates and details of all proposals not
less than six weeks before the beginning of the meeting.
He must write up
the minutes of the General Meeting and circulate them to all member nations
within a reasonable period of time.
All substantive correspondence shall
be in English
- The auditors are responsible for checking the correctness of any financial
reports produced by the Treasurer and for advising the AGM on the efficiency
and effectiveness of the organization of the EGF.
The officers and the auditors will be elected for a period of
one year. Should any officer or auditor not be able to complete the term of his
office for any reason, or should he resign by submitting a written note of
resignation to the Executive, the remaining officers will attempt to find a
replacement, who will hold the office until the next AGM where he must be
confirmed in office. If no successor can be found then one of the remaining
officers will undertake the duties till the next AGM.
The General Meeting or the Committee can install Commissions.
Commissions installed by the Committee have to be announced to the Member
Associations by the Secretary within 30 days, and they have to be confirmed at
the next AGM.
- A commission may have any number of members. One of the members must be
appointed Chairman by the Commission. This Chairman will report to the AGM on
the activities of the Commission during the preceding year.
- Activities, finance, and limitations for a Commission must be defined by
the Committee or the AGM. Any decisions by the Committee concerning a
Commission must be presented at the next AGM for approval.
- Financial transactions by the members of a Commission are subject to
yearly examination by the Auditors. This can be done by attaching the
financial report to the report of the Treasurer. However, if separate funding
exists, separate bookkeeping is permitted.
- An Appeals' Commission will be installed by the AGM. The commission shall
have the following functions:
a. to hear and decide on appeals
filed by an affected party against decisions of the EGF, including its organs
and disciplinary instances, unless such appeal is expressly excluded in these
bylaws or in the regulations of the EGF. Appeal to a decision of General
Meeting is not possible, since General Meeting is the highest authority of the
b. to hear and decide on appeals concerning go
* filed by players or legal persons, who have completed the
internal juridical procedure within the go organization in Europe, to which
they are affiliated (provided there was a internal procedure which could be
* filed by players or legal persons against decisions of the
go organization in Europe to which they are affiliated, when this go
organization has no internal juridical procedure;
c. to act as
an arbitration panel for disputes within the world of Go in Europe, if the EGF
or the EGF's disciplinary instances are not directly involved in such a
d. to prepare the Regulations and possible sanctions
governing Appeals for approval by the AGM.
- As long as no Regulations governing Appeals are decided upon by the AGM,
the commission will work in the way the commission decides, considering
reasonableness and due process.
The EGF shall be financed by such subscriptions from national
organizations and individual members as are decided by the AGM, as well as any
donations and other income legally obtained.
In the case of the liquidation of the EGF, the property has to
be divided equally between the International Go Federation (IGF) and the
European Go Cultural Centre (EGCC).