EGF Ing Grant Guidelines

In the arrangements between the Ing Chang-Ki Educational Foundation and the EGF it is specified that part of their support must be used for projects that support:

1. Increasing the knowledge about and the use of the Ing rules,
2. Spreading the game of Goe to children and youngsters.

When approving Ing grants the EGF Executive will give priority to projects that establish a long term infrastructure for introducing the game of Goe in schools and teaching Goe to children using Ing rules. Priority will also be given to countries that are new to Go or have never had an Ing Grant before. Associations can alternatively request support for other teaching events or promotional activities that aim to promote the Ing rules. A request for Ing Goe material, 9x9 starter sets or demonstration boards can be part of a proposal for an Ing project or a seperate request.

An application for an Ing grant should be submitted by email to the nominated member of Executive by an officer of an EGF member association. In exceptional circumstances grants may be given to other bodies promoting Goe. An application should contain:

• a complete description of project (including time period)
• a complete budget (financial plan) - see template,
• all information of the bank account of the association,
• complete contact details (including address and E-mail address) of a nominated person responsible for the execution of the Ing project.

Projects will be judged after the closing date for submissions by the EGF Executive Committee based on contents and budget. Extra information or assurances may be requested before making a grant. A member association will not be granted more than 4000 EUR in one financial year, including material granted.

The following criteria will be taken into account when judging the proposals:

1. The objective of the proposal,
2. The structure within which the project takes place (private initiative, supported by government or other)
3. The teaching method and teaching material used,
4. The period during which the project will be organised,
5. The number of teachers (Goe players and others) who will be involved,
6. The number of locations where (part of) the project will be organised,
7. The number of children and/ or adults who will be introduced to the game of Goe,
8. The number of children and/ or adults who will be instructed in Goe using the Ing rules,
9. Composition and scale of the budget in relation to the criteria mentioned above.
10. Ing grants previously received by that member association.

Only costs related to the primary aim of the Ing Fund mentioned above can be supported by an Ing grant. Financing from other sources is allowed, as long as the primary conditions are not changed. If financial contributions are received from other sources, they must be included in the budget. It is not possible to cover labour costs from an Ing grant, so neither fees nor wages can be paid to the teachers and their helpers. Legitimate expenses of the teacher, such as travel costs, can be included. Costs of teaching material and promotion material can be included.

After the execution of the project the following must be sent to the nominated member of Executive:

1. a report on the execution of the project, including a motivated judgement to what extent the objective has been realised, promotion material, press releases, teaching material used and pictures (preferably showing explicitly the use of Ing rules). This report may be used in the annual EGF report sent to the Ing Fund.
2. a financial statement specifying all costs and income (related to the budget), including copies of receipts if appropriate.

If your request is granted, 80 percent of agreed funds will be transferred as soon as possible. To ensure the payment it is essential that your request includes all information of the bank account of your association:

• Account number, name, address of your bank (including international codes) as specified on the payments page
• Name, address and e-mail address of your treasurer or the person in charge of this account.

The remaining 20 percent will be transferred after receiving the report on the execution of the project as well as the financial statements. If considered necessary, the EGF auditors can audit the financial statements. If a report and financial statement is not received by the notified deadline, the EGF Executive hold the right to withhold the final payment.

If the Ing project (or any part of the project) is not executed, for whatever reason, the Ing grant (or the amount of the Ing grant related to the part of the project that is not executed) will have to be returned to the EGF. If the use of the grant is to be changed, then permission should be obtained from the EGF Executive. Failure to comply with the financial requirements described above can prejudice that member association's ability to receive future Ing grants.

EXPENDITURE


Teaching material
Promotion material
Instruction booklets
Administrative and organisation costs
Travel expenses
Other expenses
Unforeseen costs
Total Expenditure

INCOME


Ing Grant
National Association
Subsidies (government or other)
Sponsoring
Contribution by schools
Contribution by students
Other Income
Total Income


Total expenditure and total income must balance. This means that both amounts must be the same.

A number of sets of Ing Goe stones, Ing timers, boards and demo boards can be requested.

• Sets of Ing Goe stones are in boxes of 6 and many such sets are available.
  
• Timers are usual restricted to half the number of sets.
  
• Goe boards (made by Treygo) may also be requested for use with the Ing Goe stones.
  
• 9x9 and 13x13 boards are available as well as 19x19 (optionally with 13x13 on reverse).
  
• 9x9 cardboard starter sets (as made by the EGCC) can be requested; the cardboard sets are worth aout 1 euro and are ideal for giving to beginners.
  
• Also a 19x19 demonstration board or up to 5 9x9 demonstration boards may be requested as part of a grant.

For the purpose of valuing a bid the value of a set of Ing Goe stones is 15 euro and an Ing Timer 25 euro. Boards are valued at cost.
Note that a box of 6 sets weighs 22 kg.
Equipment that is granted may be collected from the EGCC or despatch to your country can be arranged (a minimum weight of equipment may be applied when sets and boards are despatched).

Bids only for equipment (not money) do not need to be supported by the financial documentation described above - just supply a short justification for their need.

Applications are currently being processed quarterly (4 times each year).
They will be processed on the last day of February, May, August and November, provided funds are available.

Reports on completed projects will also be processed quarterly amd should normally be submitted within 12 months of granting. For example the report on a grant given on 28th February 2006 must be submitted by 28th February 2007, so that last payment is made by 31st March 2007. Shorter periods for reporting may be specified for shorter projects.

Currently the Executive member responsible for Ing Grants is the President.